A conference room set for a corporate meeting

Meetings, Conferences & Incentives

One accountable team for the whole programme — the venue, the delegates, the ground handling and the reward. From a ten-person board retreat to a conference of hundreds across Arusha, Dar es Salaam and Zanzibar.

One-stop venue & conference desk

Choose your venue without the guesswork

We hold what you need to decide — capacity, seating options, location, distance from the airport or ferry, and what else delegates can do while they’re there — for the leading conference venues and hotel event spaces across the region. Tell us the shape of your event and we send a shortlist to review; you pick, and we handle everything from there.

Tell us the brief

Delegate numbers, dates, city, format and budget — a two-line message is enough to start.

We send a shortlist link

A curated set of matching venues with full specs, photos, seating plans, airport/ferry distance and indicative rates.

You choose

Review at your pace, compare, and send back your selection with any requirements — all from the link.

We deliver it

We contract the venue and arrange ground handling, delegate logistics, AV, catering and any incentive add-ons.

Request a venue shortlist Email the MICE desk
Seating arrangements

Set the room to fit the moment

Every venue below can be set in a range of styles. We advise the right one for your format and confirm the exact capacity per style with the venue.

Theatre

Rows facing the stage. Maximum capacity for plenaries and launches.

Classroom

Desks in rows. For training and note-taking sessions.

Boardroom

One table, face to face. Executive meetings up to ~24.

U-shape

Open horseshoe. For interactive workshops and facilitation.

Banquet / Cabaret

Round tables. Galas, awards and working lunches.

Reception

Standing, flowing. Networking and cocktail functions.

Venue directory

The venues we book, with the details you need to choose

Capacities are indicative for the venue’s largest space, and distances are approximate — exact capacity per seating style, current floor plans, live photos and rates are confirmed in the venue pack we send on enquiry. The three images on each card show the style of setup to expect; on booking we share the venue’s own current photography.

Featured event venues

Two venues we work with most closely. Rates are quoted individually for every event — email us and we will reply with a tailored quotation the same day.

Beachfront event setup, ZanzibarRooftop reception overlooking the coastConference hall set theatre-style

Representative setup — venue’s own photos shared on enquiry.

Zanzibar · eco 5-star

Hotel Verde Zanzibar

  • Conference capacityUp to 300 delegates in world-class venues
  • AccommodationLuxury rooms, each with private balcony & ocean-facing views
  • DistinctEast Africa’s greenest hotel · spa, gym & marina
  • LocationZanzibar coast · Abeid Amani Karume Int’l (ZNZ) nearby
  • Also hereStone Town & Spice tours · beach incentives · gala dinners
Email us for rates Request the venue pack
Mount Meru Hotel, ArushaMt Meru Conference CentreMt Meru Conference Centre banqueting

Photos from the hotel’s official website.

Arusha · conference hotel

Mount Meru Hotel, Arusha

  • Conference capacity2,000 theatre (Mt Meru Conference Centre) · 5 halls + 2 boardrooms · garden events to 3,000
  • Accommodation178 deluxe rooms & suites — City View and Mount Meru View wings
  • LocationCentral Arusha, gardens & pool · ~50 min (JRO)
  • Also hereUp to ~1,000 conference centre · Tarangire & Tanzanite day trips
Email us for rates Request the venue pack

Arusha & the Northern Circuit

Reference airports: Kilimanjaro International (JRO) and Arusha Airport (ARK).

AICC conference venueAICC conference hallAICC event

Photos from AICC’s official website.

Arusha · convention centre

Arusha International Conference Centre (AICC)

  • Capacity26 meeting rooms · 10 to 1,350 (main auditorium) · ~3,000 total occupancy
  • SeatingTheatre · classroom · banquet · boardroom
  • LocationCentral Arusha
  • From airport~1 hr (JRO) · ~15 min (ARK)
  • CertifiedISO 9001:2015 · Simultaneous Interpretation Systems · VIP reception rooms
Email us for rates Request the venue pack
Gran Meliá ArushaGran Meliá ArushaGran Meliá Arusha

Photographs supplied by the property.

Arusha · 5-star hotel

Gran Meliá Arusha

  • Capacity9 event rooms · up to 1,285 delegates · 1,662 m² conference centre
  • SeatingTheatre · cabaret · U-shape · reception
  • LocationArusha, garden setting
  • From airport~45 min (JRO)
  • Also here5★ RedLevel service · rooftop with Mt Meru views · spa & infinity pool
Email us for rates Request the venue pack
Mount Meru Hotel groundsMount Meru Hotel recreationMount Meru Hotel restaurant

Photos from the hotel’s official website.

Arusha · conference hotel

Mount Meru Hotel

  • CapacityUp to ~1,000 (conference centre); many rooms
  • SeatingTheatre · classroom · banquet · reception
  • LocationCentral Arusha, gardens & pool
  • From airport~50 min (JRO)
  • Also hereTeam-building · gardens · Kilimanjaro views
Email us for rates Request the venue pack
Four Points by Sheraton ArushaFour Points by Sheraton ArushaFour Points by Sheraton Arusha

Photographs supplied by the property.

Arusha · hotel

Four Points by Sheraton Arusha, The Arusha Hotel

  • CapacityUp to ~350; garden lawns for functions
  • SeatingTheatre · cabaret · U-shape · reception
  • LocationCentral Arusha, riverside gardens
  • From airport~50 min (JRO)
  • Also hereHistoric gardens · gala dinners · city access
Email us for rates Request the venue pack

Dar es Salaam

Reference airport: Julius Nyerere International (DAR), ~12 km from the city.

Large plenary hallConference hallStage and AV

Representative setup — venue’s own photos shared on enquiry.

Dar es Salaam · convention centre

Julius Nyerere Int’l Convention Centre (JNICC)

  • CapacityUp to ~1,500 (plenary); committee rooms
  • SeatingTheatre · classroom · banquet
  • LocationCentral / waterfront Dar
  • From airport~30 min (DAR)
  • Also hereZanzibar extension · city & coast tours
Email us for rates Request the venue pack
Ballroom galaHotel lobbyBoardroom

Representative setup — venue’s own photos shared on enquiry.

Dar es Salaam · 5-star hotel

Hyatt Regency Dar es Salaam, The Kilimanjaro

  • CapacityUp to ~600 (ballroom); meeting rooms
  • SeatingTheatre · cabaret · U-shape · reception
  • LocationCity centre, harbour-front
  • From airport~30 min (DAR)
  • Also hereHarbour views · rooftop · spa
Email us for rates Request the venue pack
Large event arenaStage with lightingLarge reception

Representative setup — venue’s own photos shared on enquiry.

Dar es Salaam · Masaki · arena

The SuperDome TZ (Masaki)

  • CapacityUp to ~3,000+ (exhibitions, concerts, large launches)
  • SeatingTheatre · exhibition floor · banquet
  • LocationMasaki peninsula
  • From airport~35 min (DAR)
  • Also hereExhibitions · product launches · concerts
Email us for rates Request the venue pack
City hotel exteriorBanquet setupClassroom training room

Representative setup — venue’s own photos shared on enquiry.

Dar es Salaam · 5-star hotel

Johari Rotana

  • CapacityUp to ~400 (ballroom); meeting suites
  • SeatingTheatre · classroom · banquet · boardroom
  • LocationCity centre
  • From airport~30 min (DAR)
  • Also hereRooftop · fine dining · central access
Email us for rates Request the venue pack
Hotel lobbyBallroom galaU-shape meeting

Representative setup — venue’s own photos shared on enquiry.

Dar es Salaam · 5-star hotel

Dar es Salaam Serena Hotel

  • CapacityUp to ~500 (ballroom); meeting rooms
  • SeatingTheatre · cabaret · U-shape · reception
  • LocationCentral, near the harbour
  • From airport~30 min (DAR)
  • Also hereGardens · pool · city & coast tours
Email us for rates Request the venue pack
City hotel exteriorReceptionBoardroom

Representative setup — venue’s own photos shared on enquiry.

Dar es Salaam · hotel

Four Points by Sheraton Dar es Salaam, New Africa

  • CapacityUp to ~300; meeting rooms
  • SeatingTheatre · classroom · U-shape · reception
  • LocationCity centre
  • From airport~30 min (DAR)
  • Also hereRooftop bar · central business district
Email us for rates Request the venue pack

Zanzibar

Reference points: Abeid Amani Karume International (ZNZ) and the Stone Town ferry terminal.

Rooftop event terraceHotel interiorReception

Representative setup — venue’s own photos shared on enquiry.

Zanzibar · Stone Town · 5-star

Park Hyatt Zanzibar

  • CapacityUp to ~150 (intimate); rooftop & terrace
  • SeatingBoardroom · banquet · reception
  • LocationStone Town seafront
  • From airport~15 min (ZNZ)
  • From ferry~5 min (Stone Town)
  • Also hereHeritage tours · sunset dhow · Prison Island
Email us for rates Request the venue pack
Eco hotel exteriorConference roomGarden event

Representative setup — venue’s own photos shared on enquiry.

Zanzibar · near airport · eco

Hotel Verde Zanzibar

  • CapacityUp to ~250; green/eco event spaces
  • SeatingTheatre · classroom · banquet · reception
  • LocationAirport area
  • From airport~10 min (ZNZ)
  • From ferry~20 min (Stone Town)
  • Also hereSustainability focus · quick fly-in access
Email us for rates Request the venue pack
Airport hotel exteriorConference hallBanquet

Representative setup — venue’s own photos shared on enquiry.

Zanzibar · near airport

Golden Tulip Zanzibar Airport

  • CapacityUp to ~400 (largest near-airport conference)
  • SeatingTheatre · classroom · banquet · reception
  • LocationAdjacent to the airport
  • From airport~5 min (ZNZ)
  • From ferry~20 min (Stone Town)
  • Also hereIdeal for fly-in delegates · beach shuttle
Email us for rates Request the venue pack
Beach event setupBallroom galaGarden event

Representative setup — venue’s own photos shared on enquiry.

Zanzibar · Kiwengwa · 5-star resort

Meliá Zanzibar

  • CapacityUp to ~300 (ballroom & beach)
  • SeatingTheatre · banquet · beach reception
  • LocationKiwengwa, north-east coast
  • From airport~1 hr (ZNZ)
  • From ferry~1.25 hr (Stone Town)
  • Also hereBeach galas · ocean sports · spa
Email us for rates Request the venue pack
Resort conference roomCliff-top resortBeach event

Representative setup — venue’s own photos shared on enquiry.

Zanzibar · Mangapwani · conference resort

Sea Cliff Resort & Spa Zanzibar

  • CapacityUp to ~500 (dedicated conference centre)
  • SeatingTheatre · classroom · banquet · reception
  • LocationMangapwani, north-west cliff-top
  • From airport~45 min (ZNZ)
  • From ferry~45 min (Stone Town)
  • Also hereThe island’s dedicated conference resort · spa
Email us for rates Request the venue pack
Private beach eventGarden setupReception

Representative setup — venue’s own photos shared on enquiry.

Zanzibar · south-west · 5-star

The Residence Zanzibar

  • CapacityUp to ~120 (intimate); villas & beach
  • SeatingBoardroom · banquet · beach reception
  • LocationSouth-west coast
  • From airport~1 hr (ZNZ)
  • From ferry~1 hr (Stone Town)
  • Also hereExclusive-use · private beach · spa
Email us for rates Request the venue pack
Beach eventTerrace eventReception

Representative setup — venue’s own photos shared on enquiry.

Zanzibar · Matemwe · boutique

The Mora Zanzibar

  • CapacityUp to ~150; design-led beach venue
  • SeatingBanquet · reception · boardroom
  • LocationMatemwe, north-east coast
  • From airport~1.25 hr (ZNZ)
  • From ferry~1.25 hr (Stone Town)
  • Also hereMnemba reef · design-led incentives
Email us for rates Request the venue pack
Garden eventBeach setupReception

Representative setup — venue’s own photos shared on enquiry.

Zanzibar · Kizimkazi · boutique

Kwanza Resort (Kizimkazi)

  • CapacityUp to ~100; wellness & boutique retreats
  • SeatingBoardroom · banquet · reception
  • LocationKizimkazi, south coast
  • From airport~1 hr (ZNZ)
  • From ferry~1 hr (Stone Town)
  • Also hereWellness retreats · dolphin coast
Email us for rates Request the venue pack
Beach resort eventBanquetGarden event

Representative setup — venue’s own photos shared on enquiry.

Zanzibar · Pwani Mchangani · resort

TUI Blue Bahari Zanzibar

  • CapacityUp to ~200 (beach & ballroom)
  • SeatingTheatre · banquet · beach reception
  • LocationPwani Mchangani, east coast
  • From airport~1 hr (ZNZ)
  • From ferry~1 hr (Stone Town)
  • Also hereAll-inclusive · beach team-building
Email us for rates Request the venue pack
Bluebay Beach Resort infinity poolBluebay conference roomBluebay beach

Photos from the resort’s official website.

Zanzibar · Kiwengwa · MICE resort

Bluebay Beach Resort & Spa

  • CapacityUp to ~300 (established MICE resort)
  • SeatingTheatre · classroom · banquet · reception
  • LocationKiwengwa, east coast
  • From airport~1 hr (ZNZ)
  • From ferry~1 hr (Stone Town)
  • Also hereConference centre · beach · gardens · spa
Email us for rates Request the venue pack

Also arranging in Nairobi and across Kenya (KICC, conference hotels and private-conservancy incentives) and beyond this list. Don’t see your city or a specific property? Tell us the brief and we’ll source and vet the right venue.

Ground handling & transfers

Professional transfers — luxury to mid-class, in every country

Delegate movement is where events succeed or unravel. We run professional ground handling in each country the venue sits in, with a fleet scaled to your group and briefed drivers who know the routes, the airports, the ferry and the timings. From a single VIP arrival to a full delegate shuttle operation.

VIP arrival service
Luxury & VIP · 1–4 pax

Toyota Land Cruiser — VIP Edition

The Land Cruiser V8 ZX / 300-series VIP for heads of delegation, speakers and leadership arrivals — met-and-greet at the aircraft, fast-track where available, cooled seating and privacy throughout.

Reserve VIP transfers
Delegate transfer service
Mid-range · up to 7 pax

Toyota Alphard — Executive Van

The executive-class people mover for delegations and project teams — wide captain seats, generous cabin, quiet ride between airport, hotel and venue.

Reserve Alphard transfers
Delegate transfer service
Mid-class & group · 8–12 pax

Toyota HiAce — Minibus

Air-conditioned HiAce minibuses for delegate groups and pre/post-event excursions — PA system, spacious seating plan and enlarged luggage area.

Reserve group minibuses
Delegate transfer service
Coaches & shuttles · up to 30 pax

Toyota Coaster — 30-Seater Bus

Coaster buses for continuous shuttle loops between airport, ferry, hotels and the venue — run by an on-ground transport coordinator for large conferences.

Reserve delegate shuttles
Unbranded safari Land Cruiser with pop-up roof, Tanzania
Safari experience · 4–6 window seats

Safari Land Cruiser — Pop-Up Roof 4×4

For incentive game drives and pre/post-event safaris: the classic Tanzanian safari Land Cruiser — unbranded, pop-up roof for photography, fridge, charging points, VHF radio and a professional driver-guide. The same vehicles we run on our own safaris in Tanzania and from Zanzibar.

Plan an incentive safari

Final fleet photography is being prepared. Fleet mix is drawn from the vehicles available in the respective country where your venue sits, and confirmed with your programme. Airport and ferry meet-and-assist, luggage handling and a dedicated event transport coordinator are available for larger groups.

Beyond the boardroom

Incentive & delegate experiences

Every venue in the directory sits within reach of something memorable. We build these into the programme as rewards, team-building or partner activities:

  • Safari extensions — a day or several after the conference, from the Serengeti or the Mara to a private conservancy.
  • Zanzibar & the coast — spice tours, dhow regattas, sandbank lunches and beach galas.
  • Cultural evenings — Maasai and Swahili performances, market tours, and local-chef dinners.
  • Team-building — bush challenges, cooking classes, conservation activities and charity builds.
  • Signature dinners — under the baobabs, on the crater rim, or on the sand at sunset.

Tell us the objective. We’ll send the venues.

Delegate numbers, dates, city and format — that’s all we need to send your shortlist.

Request a venue shortlist Email the MICE desk